GDPR – If you have any queries you can get in touch via email firstname.lastname@example.org
How we use your information
- visitors to our website
- people who contact us through social media
- people who email us
- people who work with us
- people who are interested in working with us
- people who have worked with us in the past
- job applicants, current and past employees
Visitors to our websites
When someone visits our website www.kksstudio.co.uk we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
People who contact us via social media
If you send us a private or direct message via social media the message will be stored by our communications department for a duration in the region of three months. It will not be shared with any other organisations.
People who email us
Any emails received will be processed internally so that we can deal with your enquiry. We will monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
People who work with us
This includes and is not limited to clients, freelancers, models and supporting agencies. On starting work with us we may gather and store the following information:
- Email address
- Phone number
- Bank details
KKS Studio Ltd operates in Manchester, where we are able to communicate and hold data within our internal systems, this not only makes us more efficient it also means that your data safer within our own internal firewall protected servers, supported by a full disaster recovery plan.
Contact detail may be kept on business mobiles and laptops that are password protected. All our systems are all password protect and have privileged access protocol. Dependant on the service KKS Studio Ltd is undertaking for you, your details maybe accessed by any location, however they are only access if needed, it’s not a free for all!
From time to time, we may require access to your customer data to complete a project. At the time of the request we will explain what we need and why it is necessary. If you approve for us to use it, it will be transferred and stored securely on our servers and will only be accessible to those that work on the account. Once the data has been used it will be deleted immediately. We will never pass your customer data onto a third party.
People who are interested in working with us
This includes and is not limited to clients, freelancers, models and supporting agencies. On making contact with us we will use the contact information you have provided in order for us to complete your enquiry, after which we will ask if you would like to be added to our database to be kept up to date with the agency or if you wish your details to be kept on file.
People who have worked with us in the past
This includes and is not limited to clients, freelancers, models and supporting agencies. We will securely hold information from previous business relationships only for as long as deemed necessary to comply with business accounts.
Job applicants, current and past employees
Any job applications received through our website or directly through current employees will be kept for as long as necessary to complete the recruitment process. As soon as your details are no longer needed they will be deleted.
Any applications received from recruitment agencies will be held securely during the recruitment process and deleted as soon as they are no longer necessary.
On starting your employment with KKS Studio we will require additional information such as bank details for salary payments and emergency contacts. This information will be held securely during your employment and for the necessary duration dictated to by HMRC after completion of your employment.
Transfer of personal information
On occasion we may need to pass your details to other people that we work with. This information will always be transferred securely, and we will always ask your permission first and give you details of who we wish to pass your information to and why.
Access to personal information
You can at any time request to see what information we hold about you, in accordance to your individual rights outlined by the ICO, by making a ‘subject access request’. If we do hold information about you, we will:
- give you a description of it;
- tell you why we are holding it;
- tell you who it could be disclosed to; and
- let you have a copy of the information in an intelligible form.
To make a request to KKS Studio for any personal information we may hold you please email us at email@example.com or write to us at the address provided below.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
Request to delete personal information
You can at any time request that we delete any personal information we hold about you. To do this please email us at firstname.lastname@example.org or write to us at the address provided below.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 12th Jan 2019.
KKS Studio Ltd
Unit 1B Empress Business Centre
380 Chester Road
What are cookies?
A “cookie” is a text file that is stored on your computer, tablet or phone or any internet device when you visit a website.
A cookie is small in size, so does not usually have a noticeable effect on the hard-disc space on your device
There are different types of cookies:
Session Cookies: these are usually deleted when you close your browser
Persistent Cookies: these remain on your device until they expire, or a site or you deletes them for your browser cache. These type of cookies help a site remember customised settings and information about your individual use of the site.
To find out more about cookies visit www.aboutcookies.org. From www.aboutcookies.org you can find out information about cookies, what cookies have been set and how you can delete them.
Alternatively, you can search the internet for other independent information on cookies.
How can I control cookies?
If you do not wish sites to set cookies, you are able to modify your browser so that it can either refuse all cookies or notify you when a cookie is set. You are also able to delete cookies that have already been set in your browser.
To block all or some web browser cookies then you can do this through using your browser settings. Your browser Help section will be able to help you with this. Alternatively, www.aboutcookies.org, contains information on how to do this.
- Collect usage statistics to help improve our service
Site Use Statistics Cookies
These cookies help us collect traffic information and statistics that help us to improve the sites functionality and design to suit the browsers and devices you use.
The site use statistics cookies:
- Name: __utma, __utmb, __utmc, __utmz (__utm* in general) and __qca
- Name: __atuvc
- Name: wp-settings-1, wp-settings-time-1, wpfilebase, wordpress_test_cookie, wordpress_logged_in
Purpose: Essential cookies used by the Content Management System and hold no personally identifiable information
Third party cookies
From time to time we embed photos and video content from websites such as YouTube, Flickr, Twitter (etc) to enable us to offer information and help guides (etc). Pages on our site that contain embedded content may present cookies from these third party websites. Also, when you click on any “Share this”, “Like”, “Tweet”, “Post” or “Send to a friend” links/buttons a cookie may be set by the service providing the functionality. We cannot control the use of these cookies so these settings will not block cookies from those websites. You can change the cookies on the third party website themselves. Please contact them for further information.